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Expense Claim

Automate and streamline your expense claim process and keep a close tab on your expenses!

Take your expense claim process online and go paperless. Settle claims on time. Gain insights with our reports or create your own.

High-Level Features

Expense type configuration

Configure the categories and sub-categories of expenses that can be claimed by employees in your organization.

Expense entitlement configuration

Configure how much each role in the organization is allowed to claim under each category / sub-category of expenses.

Expense policy configuration

Configure the roles in the system, the number of levels of approval and turnaround time (TAT) for each claim type, and many more parameters.

Expense claim application /approval / rejection / fulfilment

Allow employees to apply for expense claims online, approvers to approve / reject it, and fulfillers to fulfil / return requests.

Query Builder

Get many ready reports at the click of a button. If you need more reports, build them with the help of our Query Builder.

Insightful Analytics

Gain deep insights into the data generated by the app with the help of analytics that we have thoughtfully created for you.

Reminder framework

Stop worrying about not getting things done on time with Nitovate’s configurable timely reminders and focus on what you do best!

Auto-approval framework

When even timely reminders can’t get things done on time, allow our flexible auto-approval framework to solve the problem for you.

Notification framework

Get notifications about all the actions performed in the system, by whom and when, and always stay on top of things!

Industry Facts

  • Due to the tedious expense claim process, employees are sometimes left short of money which has a negative influence on their feelings towards their organizations.



  • Employees hand back billions – in excess of $1,500 billion according to a study – to employers in unclaimed expenses every year, but poor expense claim processes are costing companies through employee frustration and disengagement.



  • 25% of employees felt that their bosses are gaining a financial advantage through their expense claim process.



  • 20% exaggerate their claims because they feel ‘undervalued’.



  • Expense management systems reduce expense fraud incidents by 68%.



  • Two third of companies still uses excel to manage their expenses.


  • 41.89% employees fail to submit expenses on time.


  • 47% employees lose paper receipts and therefore submit expense claims without receipts.


  • 47% of companies using manual processes name lost paper receipts as their largest expense claims management related pain point.


  • Companies that managed expense claims manually spent on an average $41.12 to process a single expense report, with compliance as low as 50%.


  • Companies using an automated system spent as little as $7.17 per report and had a compliance rate of 87%.